Personal Assistant for the Head of Procurement (32-36 hpw)

We are looking for a driven and experienced Personal Assistant for the Head of Procurement Netherlands (HOP). The role requires strong organisational and communication skills, discretion and the ability to anticipate needs and proactively manage priorities.

Background

Team up with ING in Amsterdam (the Netherlands), a leading international bank at the forefront of technology innovation and digitalization within the industry. Change, renewal, and transformation has been in our DNA with one single goal to deliver the best customer experience.

Procurement Netherlands within ING is headed by the Head of Procurement (HOP). The HOP is responsible for the procurement role in the Netherlands and reports into the Chief Procurement Officer (CPO) Group and the Chief Financial Officer (CFO) Netherlands. The objective is to maximize the business benefits ING gets from its suppliers and ensure the integrity of the supply chain, while operating efficiently and with sustainability at the heart of everything we do. We enable our business partners to realize future changes and contribute to the strategic goals of ING:

• We understand the need of the business and help them to make better decisions on choosing the solutions that will meet their demand.
• We help to choose and manage the right suppliers with the right qualification for the job.
• We act in compliance with the internal & external regulators/parties.

Your responsibilities

• Provide comprehensive support to the HOP NL, including schedule management, organising meetings.
• Taking care of the administrative handling of new staff/transfers/leavers, expense management.
• Drafting correspondence and maintaining effective communication channels, including creating internal/external stakeholder communications.
• Assist in the execution of special projects, from research and planning to execution and follow-up.
• Plan and coordinate (corporate) events, managing logistics and liaising with internal/external stakeholders.
• Organise and maintain confidential files, documents and databases, ensuring accessibility and security.
• Maintain positive relationships with stakeholders, clients and colleagues, representing the HOP in a professional manner.
• Address and resolve issues effectively, exercising sound judgement and discretion in decision making.
• Provide ad hoc support as required for unforeseen tasks outside the normal scope.

How to succeed

We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we’ll back you to develop into an even more awesome version of yourself. 

Furthermore, you have:

• Current residency in the Netherlands and fluent in Dutch and English (written as well as spoken).
• Minimum of  3 years of experience as an personal  assistant or in a similar role.
• Proven track record of successfully managing complex calendars, travel arrangements, and administrative tasks.
• Experience in project management, event planning, and stakeholder relationship management.
• Proficient use of strategic communication tools, including the preparation of presentations, reports and visuals.
• Familiarity with office software and productivity tools, such as Microsoft Office and project management software.

Competencies:

• Exceptional organisational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills, with attention to detail and professionalism.
• Proven ability to handle confidential information with integrity and discretion.
• Analytical mindset with a proactive approach to problem solving and decision making.
• Flexible and adaptable to changing priorities and environments, with a positive approach to challenges.
• Ability to work effectively both independently and as part of a team, fostering positive working relationships.
• Creative and resourceful in finding solutions and overcoming obstacles.
• Excellent time management skills, with the ability to prioritise tasks and meet deadlines efficiently.

Rewards & benefits 

We want to make sure that it’s possible for you to strike the right balance between your career and your private life. You can find out more about our employment conditions here.

The benefits of working with us at ING include: 

• A salary tailored to your qualities and experience
• 12-month contract with view to extend
• 32 - 36 hour workweek
• Individual leave: 24+2 individual holiday days based on 36 hr workweek
• Diversity leave: 3 days per year (1,5 paid, 1,5 unpaid)
• CSR days: up to 2 days per year to actively engage in society by volunteering
• 13th month salary
• 8% Holiday payment
• Individual Savings Contribution (BIS), 3.5% of your gross annual salary
• Mobility card
• Attractive pension scheme
• Hybrid working, minimum of 3 days a week onsite

Want to apply directly?

Upload your CV and motivation letter by clicking the “Apply” button. 

Please note, multiple interview steps involving various business stakeholders will be part of the selection process.

About us

With 60,000 employees and operations in approximately 40 countries, there is no shortage of opportunities for people with initiative who want to help people take a step ahead in life and in business. Do you want to work at the cutting edge of what’s possible and at the same time ensure you work with integrity and hold the customer’s interests at heart? Do you want to be surrounded by progressive, inspiring, diverse and supportive colleagues? Then there is no better place to invest your talents than at ING. Join us and apply today!