Cost Accounting Specialist

Key Responsibilities

Accounts Payable (AP)

• Timely and accurate processing of third party and intercompany invoice, 3-way matching (PO, Invoice, receipt) and exception handling.
• Support on-time payment processing.
• Ensure 4-eyes control validation for invoices, payments, and accounting entries
• Handle non-PO invoices, ensuring proper approvals and documentation
• Monitor and resolve invoice discrepancies, match exceptions, and vendor inquiries
• Ensures accurate input tax compliance in AP by validating VAT/GST on invoices, applying correct tax codes, managing withholding taxes, and cross-border tax requirements.
• Execute intercompany payables and expense reimbursement processing
• Perform month-end activities including accruals, reconciliations, and reporting
• Ensuring end‑to‑end process quality and identifying efficiency opportunities

Accounts Receivable (AR)

• Manage billing and invoicing for internal and external customers using standardized templates and automated feeds
• Perform cash application and payment allocation, including reconciliation of AR open items
• Monitor and follow up on outstanding receivables and coordinate with stakeholders
• Investigate and resolve invoice and payment disputes
• Execute AR reconciliation, accruals and reporting, including GL posting and suspense account clearing
• Support intercompany billing and settlement processes
• Ensure accurate and timely month-end closing activities

Other Cost Accounting Support:

• Provides end-to-end asset management support, including capitalization, lifecycle maintenance, depreciation, reconciliation, and integration with AP processes.
• Support Vendor Data Management process and compliance
• Support the implementation of e-invoicing

Controls, Compliance & Reporting

• Preparation and maintenance of operational dashboards, KPIs, and control reports
• Ensure adherence to internal controls, audit requirements, and segregation of duties (SOD)
• Support the development of relevant work instructions and ensuring documentation aligns with global standards
• Support regulatory and tax reporting requirements

Process Improvement & Transformation

• Support automation initiatives and AI Adoption to improve efficiency gains.
• Participate in process standardization activities
• Identify opportunities to reduce manual effort and improve turnaround time
• Collaborate with global stakeholders for continuous improvement and scalability

Communication & Stakeholder Management

• Proactively engage with cross-functional teams and vendors, anticipating risks and driving timely, accurate outcomes
• Take ownership of clear, structured communication, especially during critical periods (e.g., month-end close)
• Build strong stakeholder relationships by aligning expectations, driving accountability, and continuously improving collaboration effectiveness

Qualifications & Capabilities

• Bachelor’s degree in business administration, Accounting, Finance, or a related field
• At least 2-to-5-year experience in end‑to‑end operations of Accounts Payable and/or Accounts Receivable
• With a hands‑on experience in reporting and dashboarding (e.g., Power BI, Tableau, Excel analytics)
• Exposure to AI, automation tools, RPA, or digitalization initiatives in finance. Project Management or Project Management experience is a plus.
• Demonstrated experience with Oracle / PeopleSoft, SAP, or other global ERP systems.
• Comfortable working with data, controls, and automated tools
• Continuous improvement mindset with a proactive attitude
• Strong communication and collaboration skills, with the ability to work effectively across teams and stakeholders
• Experience working in a Shared Services environment, with strong understanding of centralized operations and service delivery models
• Willingness and ability to work on a dayshift and/or midshift with a flexible & hybrid setup.