CDD 12 MONTHS- Procurement Policies and Procedures Officer

ING Luxembourg is looking for a full-time Procurement Policies and Procedures Expert for a one year period. Within the Finance Department, the Procurement department (team of 4 people) helps the different departments of the bank to select the best product or service provider, while considering regulatory and legal aspects. Its scope includes the expenses of the departments: IT, Facility Management, Non-Financial Risk, Human Resources (incl. Training), Marketing and Miscellaneous Consultancy. 

This is a short term contract of 12 months.

Missions: 

As a Procurement Policies and Procedures Officer, you will be in charge of:  

• Client management: help senior colleagues manage client and customer relationships by using relevant client systems 

• Operational compliance: identify, within the team, instances of non-compliance with the organization’s policies and procedures and/or relevant regulatory codes and codes of conduct, reporting them and escalating issues as appropriate 

• Policies and procedures: develop, test, and maintain procedures and guidelines to support the organization in the implementation of, and compliance with, internal policies and/or external regulations
• Regulatory and Compliance Management: Carry out a wide range of compliance monitoring activities and give basic advice on compliance and regulatory requirements. 
• Coordinate the activities related to the implementation of a contract: drafting, contract life cycle, administrative follow-up, management of ancillary clauses, etc.  
• Manage and monitor suppliers, which also includes market knowledge for your field of activity, providing added value in terms of cost reduction, resolving any conflicts, etc.  
• Participate in the evolution of the Procurement function by ensuring constant communication with the various internal departments on the department's strategy and values. 
• Interact with global functions (ING Group level)

Behavioral Competencies:

• Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. For example, identifies what needs to be done and acts quickly. Shows optimism and enthusiasm that affects others positively. Works independently but knows when to ask for help.
• Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders. For example, learns about the various stakeholders and gains insight into how to balance their different needs; listens to others to gain an understanding of the varying priorities of different stakeholders. Take action to resolve problems for stakeholders within own job area.

• Optimize work processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. 

Technical Competencies

• Action Planning: Works under supervision at an elementary level to develop appropriate plans or perform necessary actions based on recommendations and requirements

Profile:

• Education / Experience: University education at bac + 5 level in Purchasing or Purchasing Lawyer  
• Experience in procurement project management, preferably in a service company 
• Regulatory knowledge in the field of purchasing is an asset 

Skills: 

• Excellent communication skills allowing you to interact with different types of interlocutors (varied level of seniority, different cultures)  
• Presentation, coordination and negotiation internally and externally  
• Priority management, autonomy, rigor and curiosity  
• Good adaptation and anticipation skills 
• Results oriented, with analytical thinking, a sense of discernment and an understanding of issues  
• Ability to manage both operational and strategic tasks  
• Ability to work in an international group with local roots 

Languages:

Oral and written fluency in English is a must, in French as plus.